Windward Webinar Archives
9 Mar 2023 | Windward Software

Invoice Penny Rounding

 

Explore Invoice Pending Rounding within Windward System Five. This feature is specifically relevant for countries that no longer use pennies. Learn how to how to enable it, set it up, and use it effectively. 

Summary

    • Jennifer opened the webinar and introduced Anabel, who would be presenting on Invoice Pending Rounding (0:28 - 1:08).
    • Anabel explained the feature of Invoice Pending Rounding, its relevance for countries that don't use pennies, and how it works when tendering an invoice as cash (1:08 - 1:53).
    • Anabel then explained the steps to enable this feature, which include navigating to the setup wizard, setting up the cash tender rounding to five, and creating a new part with the part number "rounding" (2:02 - 2:58).
    • She explained how the rounding part is added to the invoice when tendered as cash and how it zeros out when the invoice is re-edited to avoid multiple penny adjustments (3:10 - 4:06).
    • She stated that the feature currently works on invoices but not on payments or payments on account (4:11 - 4:32).
    • To disable the feature, the cash tender rounding can be set to 0 or 1 (4:32 - 4:46).
    • Anabel then provided a live demonstration of the feature, showing how to set it up and test it (4:46 - 9:30).
    • She also presented an option to always round down, to avoid overcharging customers (9:35 - 11:37).
    • She concluded her presentation by pointing out the resources available for further help, including the Help Center, Customer Care Portal, Winward Learning Academy, and professional services (12:04 - 14:21).

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Transcript

  • 0:28
    Hello, everybody! Welcome to today's webinar! My name is Jennifer, and I'll be your moderator for today's presentation.
    0:37
    If you have any questions, you want to make sure to enter them into the question box with as much information as possible so we can make sure to get you the information that you're looking for.
    0:47
    The webinar will be available on our website shortly after at winward software dot com slash webinars where you can view all of our archives.
    0:58
    Today, Anabel will be presenting us with a webinar on Invoice Pending Rounding, so, without further ado, let's get started.
    1:08
    Thanks, Jennifer. Hi, everyone. This is And, again, I'll be the presenter for today's webinar regarding invoice. Any rounding so this webinar will discuss how to enable in properly set up Penny rounding in the system, especially in those countries at no longer have pennies.
    1:28
    So, All right, let's proceed. So OK, so the invoice penny rounding. So this feature, as I've said, this is for countries that don't have Penny. So you just need to route. So if we tender an invoice as a cache, the invoice is surrounded by adding a routing part to the envoys to make it around to the nearest nickel or whatever value you pick.
    1:53
    two other tender types, such as check credit card, debit card, did not realize that this is only available for cash.
    2:02
    Show, for it is set up to enable this feature, we just need to follow this test below. First, is, to navigate to the setup wizard Envoys set up invoice tender rounding, I'll just show you later on, and the next is to set the cash tender rounding to five, which is No pennies or attend. Know Nicholas or pennies 25 and No, Nicholas pennies or dies. Additionally, you can check the Always around down checkbox to ensure you never overcharged the customer. So this is like the screen agency or and you can set the The rounding that you wanted to set. It's either 5, 10, 25, or whatever a number that you wanted to set.
    2:49
    So next is, after that, the next step is to create a new part, was the part number rounding.
    2:58
    So this is recommended to be part on its own category, and it should be a non inventory category, and we will be posting a separate Leger, a number.
    3:10
    And the part description can be of you're choosing, so at a cost or retail price, it doesn't matter, so you can just leave it blank.
    3:20
    And so this part will be added to the Envoys if required when you tender out as a cache. The rounding part will be the one that will be added to the Envoys if required we return it as a cache. And if you re-edit the Envoys, this line zeros out, so that you don't get multiple penny adjustments. So like let's say you're done with the surrounding. I mean, we're done with the finalizing the envoys and there is a rounding.
    3:50
    When you close it and you open it, the rounding part has zero quantity. It's actually because this is similar, don't want you to get multiple rounding part numbers on the invoice.
    4:06
    Or you just need to add the quantity again and close the invoices.
    4:11
    I will just show you you guys on the live demonstration later on in this fashion currently works on invoices. It does not work on payments, are payments on account. So the the rounding will only work on when you do or pay from the invoices and not from the payments on account.
    4:32
    And to turn off this feature like, let's say, for example, you're no longer wanted to use the, the tender rounding or depending rounding, you can just set the cache gender rounding to 0 or 1.
    4:46
    So now let's proceed with the live demonstration, so let me just open my System five right here. So to set it up, we go to Assist Tools, Setup Wizard.
    5:00
    And then we go to the Invoice set up.
    5:06
    Let's go Envoy setup and let me just scroll down and look for the invoice Stander rounding. So, this is right here where I will set the foundation. Like, let's say, for example, we set it to five.
    5:20
    So, OK, so, as a test is 3.03, it will go point 0, 5. So, the next step is we will need to create the rounding part number. But, before doing so, we will need to create a category of its own for the rounding part number, and it should be a non inventory categories.
    5:44
    You will go to the categories and categories that are much, we'll click on the category. So, let me just add it under others.
    5:56
    Subcategories I actually added one, So, this is a rounding.
    6:01
    I created a category rounding and it's a non inventory.
    6:07
    And then you can either set your own ledgers, if you will.
    6:11
    And then you just need to click on Create ledgers to create the ending event costs If the ledger is not existing yet.
    6:20
    So, once the, the category has been created as a non inventories, you will disclose that, Next step will be to create the Part number.
    6:31
    Grid apart where the part number rounding, So, we'll go to inventory and purchases, Inventory, New item, list, select that category, which is the rounding while I name it. Rounding.
    6:49
    Let me name the part.
    6:50
    So, eight, the part number will be rounding.
    6:58
    Next. All right. So I'll just add a description and a description. I will do, but I will just add it rounding as well.
    7:05
    And you don't actually need to add costs or pricing.
    7:11
    All right. So it has already been added.
    7:15
    Key share or the part number.
    7:17
    So they set up has been complete. So the next step is to test.
    7:21
    So let me just create A And boys. So.
    7:27
    Let's see. Let's just, too, and accounts receivable.
    7:31
    It is fine.
    7:33
    one of the customers right here.
    7:38
    And after that, let me just autoparts, and let's change the price.
    7:46
    Partners here.
    7:52
    OK, so, it's a first year of Dylan just changed the price to something like or 50.99.
    8:01
    So the balance is now 5, 0, 7, 36. So when you go to tender, the the rise of the gender, it doesn't actually around. So when you go to cash. So, it actually changed too, because we change it to five. So, it now changed it to that.
    8:20
    So the gender, it, so it shows there's a balance of 0.
    8:26
    1 said, it's OK, when you've finished a sale, close it.
    8:31
    As you can see, when you finish the sale, it becomes zero, because it adds their rounding part number, so let's just edit the invoice.
    8:39
    So when you edit the invoice so as you can see, the balance is zeros it is where it rounded.
    8:48
    So when we added the Envoys, it's what I've said earlier, it will zero it out, the surrounding part number right here. It will be zeroed out, because the system would not like you to create multiple, like adjustment. So it showed a balance of one, again, in there, so you just need to add it back.
    9:09
    Images here.
    9:13
    Alright, should be , I believe.
    9:17
    Now because it's because C, the amounts that it routed to is lower.
    9:25
    So OK, so we exit, and then there you go.
    9:30
    So we create another tests if you want to change it.
    9:35
    Like let's say for example, there's another option wherein you don't want to overcharge your customers so you can have the option always run barreling down.
    9:48
    So let's go back to the invoice set up, and the Invoice Center rounding, we show that we have this option always rolling down, Select.
    9:57
    Let's say we Change this to we don't want it to buy like wanted to 10 or 25 or whatever is your choosing so on, OK, so around jalan. So let's just leave it as five.
    10:23
    OK, so as far as three, it becomes zero because we wanted to run it down to: OK, let us tests again, so, let's create another invoice and create a new sale.
    10:38
    Dissemblance have Redis cache, you know, what a customer.
    10:47
    And let me, as I did item in this change the pricing.
    10:54
    Well, let's have this.
    11:00
    OK, 74, showing Gora here doesn't change.
    11:04
    So you actually go, when you select cache, it actually around it up to 70 a set of, previously, if this is, if we did not check the option to always rolland down, It should show 75, but then we actually selected drawn down, so it's now becoming 70.
    11:27
    So you'd be tender it. It showed do, But when you click on Finish, it became a zero.
    11:37
    All right, And you can select whatever number that you wanted to run to.
    11:46
    It's either like 5, 10, it's there 5, 10, 15, 25, so it depends on you guys and then you can just change it under the Envoy you set up and then under the invoice, tender rounding.
    12:04
    So, I believe that will be all for the live demonstration, but before we proceed with the question and answer, we just like to inform you guys, so we do have resources available. We have the Help Center, and, or, and all available resources that are listed there, and you can access it, and one word: software dot com slash help, And we also have that Customer Care portal, and you can search our knowledge base, and you can submit and track support tickets. And you can access data support: Darwin award software dot com. We also have an Order Windward Learning Academy, which will spin up new employees and it has listened based topics and you can access it at the academy died, when word on cloud dot com. And aside from that, we also have one word professional services.
    13:02
    So, for those, you can get guidance from one of our professional services specialists if you wanted, like an in depth information on, let's say, for example, POS assessment, inventory assessment or accounting assessments.
    13:18
    So, we can just go to one word, software dot com slash professional services, Or you can contact your account manager for a code, or a call at 1 800, 663-5750.
    13:35
    And other than that, we also have emergency support. So the following situations qualify for emergency support, which consists of entire system down, and able to take payment, cannot login into system five, or are recovering from a power outage. So, you can access, or you can actually report that under one word software dot com slash emergency.
    14:01
    And the last will be the webinar archives.
    14:04
    So you can access the previous webinars are a privacy, Recorded events under winward software dot com slash webinars, and you can also sign up for future webinars on that website.
    14:21
    So, yep, so that we'd be all, if you have questions, It will be time for questions and answers.
    14:32
    Excellent, we don't have any questions in yet, so you must have done a really great job of explaining if there's anything that you guys would like to know before we end our presentation. Please enter it into the question box now.
    14:46
    We'll give it a couple more minutes.
    14:47
    But if, if nothing comes to your mind now, you can always e-mail support at winward software dot com or webinar at webinars that will suffer dot com and we can get the answers for you.
    15:10
    All right, well, nothing's coming in, we won't take up too much more of your time that everybody thank you for joining us. And thank you Anna Belle for your presentation was very informative. Our next webinar is on March 23rd and we'll be discussing pack size, so that be a great one as well.
    15:29
    All right. So, thank you for joining us. You guys, have a great afternoon. We'll see you in two weeks.
    15:35
    Bye, everyone.
     

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